PTA General Meeting Minutes -- May 19, 2008

Called at 6:32 P.M

Minutes from the last general meeting, from April 8 accepted

Volunteer coordinator. No new news.

Foundation - Trying to work on matching funds from corporations. Looking to tap into an additional stream of funds. There was a letter trying to get money out to support the arts program. The winter matching pledge drive was successful. Julie liked having the support of the PTA as a supporting factor of Foundation.

Volunteer coordinator - Michelle and Susan have gotten a lot of work done to prepare the next year’s volunteer coordinator positions. Jenny has done an amazing job. Jenny is appreciative of the parents who have been volunteering.

Treasurer’s report - The technology grant has not been spent yet. Scrip has not done as well as it could have. For next year, buy for summer, and prepare for next year. It could do better next year. The last day for scrip will be the last Tuesday of the school year. We have chairs.

We watched a DVD presentation about the students.

We reviewed the positive things we did this last school year. We have the second largest PTA group in the state. There are many things that we did this last school year. Too many to try to keep up with at 40 words per minute.

Sam talked about the special events of the night. He wanted to make the nomination/election process as open and transparent as possible.

Michelle read the nominations for next year’s PTA. (See list.)

Sam then asked for floor nominations for next year, to be voted on by a majority of those present.

He then went through all the nominations.

The next PTA meeting is in September of this next school year during the third week.

We had a discussion about how someone could be added as a card carrying member in this election. We can’t and anyone who wants to become a member of the board next year can put in the paperwork to Oregon PTA, pay the membership dues, and be voted in for next September during the general membership meeting. Tim Large was added for Member at Large Position 7. Craig wanted to know if we needed to add a volunteer coordinator as a vice president where only one position existed.  Nominations to be voted on by voice.  Each position was voted on one by one.

We then switched to voting with our hands.  Sam thanked everyone for next year.

One more item that Sam talked about concerned minor changes to the budget and cash handling. We talked about reimbursement policy and how it could be changed. We changed the last line of the reimbursement policy.

Motion to approve the budget addendum as it is written, save the last paragraph, which we are getting rid of for now. Sam asked the general membership group to think of ways to add language to the standing rules to protect the cash money at PTA events. This is shelved until next fall.

Corrie had a SUN announcement. She and Lindsay want to partner with the PTA next year. She wants to create a little more community. Last weekend’s event at the school to clean up the exterior of the school. She and Lindsay are going to have a huge end of the year showcase Friday the 30th. There will be SUN  students displaying projects, and all kinds of tons of great stuff!

Lori had an announcement to talk about the baseball field. If anyone is interested get in touch with Lori.

Craig Williams: There will be an art support meeting this next Wednesday morning at nine in the morning. There will be some dialogue about how to support the arts. The other announcement is the intention to create a passport club. Anyone who would like to be involved as a coordinator of a passport club. Coryriefrom SUN school expressed the possibility that they could get involved.

We chatted about how the passport club was/is supported by the teachers.

New officers will be on duty July 1.

Meeting closed 8:00 P.M.