Site Council Meeting Minutes - December 17, 2007

Attendance 

Members Present: Rob Gibson, Marcia Miller, Vern Marshall,
Tricia Barry, Melissa Dragich, Wiki Smith, Linda Kapranos, Chris
Tebben, Tom Fuller, Kim Ilosvay, Carol Schrader

Guests: Craig Williams, Ellen Fortin, and Madeline Kokes

 Public Comments

• Who are the Site Council Members?
• all members present, plus Ingrid Petersen
• Carol Schrader is the newly elected parent member
• How do LSAC and Site Council meld?  What is the communication between the two?
• possibility – put time on agenda for groups, such as LSAC to present
• standing time slot or meeting by meeting basis?

On to the Agenda

• By-laws
• Agenda for next meeting
• (all else was tabled until next meeting)

By-laws

• Lots of discussion around balance of teachers/parents/admin. –
  final decision for Tom to come up with 3 versions (language-wise) to
  vote on
• Change Line 4 under ‘Purpose’ to read “…to vest authority in Site Council”  
• General agreement that there should be an Admin. from both sites.
• Add in a sentence about the intention to balance both parents and staff grade-wise and with diversity
• According to PAT contracts, Site Council elections need to happen by Oct. 15th
  • Proposal made to have elections Sept. 30. or before
• Proposal made to include a Co-chair as well as a Chairperson  -
  parent and teacher as “go-to” for other folks – Chris volunteered for
  this position
• Under “Termination” section, add that parents/teachers may no
  longer serve as parent rep. after kids are out of school/ not working
  in school.
• Pg. 4 – take out “team building” sentence at top of page
• Pg. 4 – Add “prepare for meeting” under ‘Responsibilities’
• Admin. ask to be excused for being late to meetings due to other committee.
• Request to circulate agenda 1 week prior to meeting
• Pg. 5 – implementation of decisions…quorum -  to vote, not to meet.
• Pg. 5, #12.  In school newsletter and posted…add website and community meetings; take out voicemail and site council newsletter
• Pg. 6 – add community to those who will be notified of a vote

Tasks for members before next meeting

• Carol to work on ‘Purpose’ piece
• Tom to e-mail 3 versions of membership language re: numbers of members, etc.
• Chris to co-chair
• Everyone – take a look at Strategic Plan, which will be e-mailed by Carol
• Everyone – be thinking about next year’s programs

Agenda for next meeting

• Public Comment
• Bylaws – work toward voting/adopting
• Looking at what we can use from Strategic Plan as a resource and way to look forward
• Update on Staff Leadership Team
  • Vision work
• Thinking about next year’s programs using last year’s info.Communication plan to incorporate other groups – ie. LSAC
• Long term agenda – this year and beyond